Renting out a vacation apartment - What you should look out for. Our tips & tricks
Do you dream of renting out your vacation apartment privately and not only making vacation guests happy, but also using it as a profitable investment?
Let's dive into the exciting world of vacation rentals together, where we will provide you with valuable tips and tricks to make your rental a 100% success.
The road to success - Successfully renting out a vacation apartment
You have an apartment but can't look after it yourself or take care of the rental? No problem! Here we tell you what you need to know to successfully turn your house or apartment into a vacation home. You will find answers to your questions here. And if you still have questions, the MOMENTIC team will of course be happy to answer them.
The first impression - the presentation of your vacation apartment
The key to success lies in the presentation of your vacation home. A successful first impression is crucial to make your guests feel welcome immediately, even before they book online. Here are a few useful tips to help you achieve this.
A clever concept and a striking name
You own a fantastic vacation apartment and would like to rent it out to vacation guests. Your accommodation should of course stand out from the crowd, so a clever concept and a meaningful name for your accommodation are essential.
Our tip:For example, pick up on a specific theme or motto that is reflected in all rooms in the form of furniture, pictures or decorative items. Make your vacation accommodation interesting. A common thread that runs through everything will be noticed by your guests and is usually rewarded with good reviews.
It also makes it easier for you to choose a suitable name for your accommodation that stands out from the crowd. Play with the advantages of your vacation apartment or vacation home.
Our tip: Check Google or other search engines to see if there is already an apartment nearby with your desired name. This will help you avoid trouble with other apartment providers and prevent confusion.
The perfect vacation apartment
Cleanliness & equipment
What don't you want to see in an apartment? Dirty toilets, faulty kitchen appliances or flies in the lampshades? Clean the apartment thoroughly and remove anything superfluous that is not needed. True to the motto, less is more.
Replace old with new
Invest more in your vacation apartment or vacation home for the new start to prevent potential problems. For example, if the tap is old, replace it before guests start complaining about a dripping tap.
Replace outdated technical equipment so that there is no safety risk for your guests. With modern equipment and functional devices, you increase the chances of good ratings.
Adjust inventory to the number of people
Make sure that everything your guests need for a carefree vacation is available. For example: Your apartment offers space for 8 people, but there are only 4 chairs at the dining table. When optimizing your inventory and basic equipment, it is therefore essential to take the number of people into account.
Target group and security
Check whether the accommodation is also suitable for children or animals, if you want to offer this. Do you have a high chair or stair gate, for example. Is the apartment suitable for smokers or not? Define the target group for yourself so that you can respond to the needs of the individual groups of people.
In the area of safety, you should also check or install smoke alarms and fire extinguishers and, if necessary, introduce a first aid kit. If necessary, also mark escape routes. Play it safe!
Remove valuables
As a precaution, remove any valuables that would be particularly annoying to lose. Even if you don't want to accuse anyone of anything bad, something can always be stolen or damaged.
Key handover & access regulations
How should guests check into your vacation rental? Choose a secure system for handing over and returning keys (e.g. key safe, digital locking systems). Or will you hand over the keys yourself?
Wonderful, the apartment is now a vacation apartment! Your vacation apartment is ready for vacation guests. But how will they find out about your beautiful vacation apartment? Where should your guests be able to find and book the accommodation?
You can only offer your vacation home successfully if you know how to increase its visibility on the Internet or in your area. However, this is not always so easy and often takes a lot of time.
Get help with marketing
At MOMENTIC, we are an agency that has been doing this for years and knows how and where to present vacation rentals and what requirements need to be met. With us at your side, you will not only save a lot of time, but also a lot of money.
How? Because we bring your vacation rental online effectively and quickly so that the apartment can bring in its first income promptly instead of standing empty. You shouldn't waste any valuable time here, especially during peak season.
In short: We get your vacation apartment or vacation home on the market quickly. You save time and money and benefit from our marketing expertise within a very short time.
Your alternative: You have to take care of a suitable Internet presence yourself and register with the individual comparison portals in order to place the apartment there.
Increase the visibility of the vacation apartment with outdoor advertising
High-quality images, photos and videos
Create a meaningful picture gallery with bright, inviting photos that invite you to dream. Arrange all the rooms in an appealing way. Important: Don't stage anything that the guest won't find exactly the same in the end.
Our tip:Let light into the rooms and also switch on the lights. This will give the rooms an inviting and high-quality appearance.
Take plenty of photos of all the rooms and show the special features that make your vacation accommodation stand out. For example, the wine cooler or the special coffee machine. Your future guest wants to know exactly what the vacation apartment looks like and what to expect before they arrive.
Detailed description of your vacation accommodation:
Not only good photos, but also meaningful descriptions are important for a successful apartment rental. Every room has its own story. Tell it! If your apartment has a particular theme, pick it up. Take the guest on a short informative journey, as this will give the reader the best possible introduction.
Creating added value for vacation guests
Give your guests even more good reasons to book. How can you meet the needs of your vacation guests with useful things? Our tip:
- Good WLAN - An Internet connection is indispensable these days
- Parking lot nearby - nobody wants to walk long distances
- A fully equipped kitchen - ensures self-catering
- Local information - About insider tips for the surrounding area
These additions will increase the value of your apartment and enhance your guests' vacation experience.
Renting out a vacation apartment - Are you also legally well positioned?
Always make sure you stay on a safe course. Before you open your apartment to guests as a vacation home, legal issues should be clarified in advance to avoid problems.
Registering a vacation apartment - What you need to consider
Private or commercial? Renting out an apartment as a vacation home is not always possible and sometimes depends on the region in which it is located. Make sure that you meet all the official requirements for commercial rentals. Here is a brief overview:
Obtain approval:
- Obtain a permit from the responsible municipality or city administration to use the apartment as a vacation home.
- Find out whether local regulations or development plans restrict use as a vacation home.
Community of owners (if available):
- Obtain the consent of the owners' association if the apartment is located in a multi-party building and the declaration of division or house rules regulate commercial use.
Registrations and applications:
- Business registration with the trade office, if required.
- Register with the relevant tourist information office or other local tourism association to obtain a registration number if necessary.
Tax office - Income from renting out the vacation apartment
If you want to rent out a vacation apartment privately, you will also have to provide information in your tax return. Your employee at the tax office will tell you what you need to consider for tax purposes. Simply clarify any open questions with the tax office to be on the safe side both fiscally and legally.
If you are already worried about business tax, VAT and additional costs, get help directly from the experts. MOMENTIC is your agency for renting out vacation accommodation and knows all about it. We take care of your accommodation.
Insurance for vacation apartment
Lost keys, broken vase, water damage. A suitable insurance policy is invaluable to ensure that not only the inventory of your vacation home is well insured in the event of damage. There are a few factors to consider that your insurance expert can advise you on. Clarify any unanswered questions so that you too can rent without worries.
- Check insurance policies:
- Check and adjust existing liability and household contents insurance policies for commercial rentals.
- Take out additional holiday home insurance to cover damage caused by guests.
Smooth letting - what you should consider
Of course, it's not enough to clean the apartment once a month. You need a reliable and effective cleaning service after every booking or a quick janitor service that can step in on site if a light is broken or the paths need clearing.
Accounting and communication with guests also need to be taken care of. As you can see, many areas of responsibility come together here that you need to coordinate.
Do you need support?
At Momentic, you get the support you need. Everything from a single source and always reliable. Let us advise you on your accommodation. We look forward to hearing from you.
The agency - The expert for renting out your vacation apartment
The next step is to work with an agency. Why? Because they already hold the key to success in the vacation rental business thanks to their experience and personnel strength. We at MOMENTIC can offer you a well thought-out all-round service.
You may not always want to or be able to devote yourself fully to renting out your home because you may be working full-time or no longer physically able to do so.Often the landlords of apartments do not live in the same town, so that support cannot be guaranteed 100% if something needs to be done quickly.
Here we provide you with a team that can handle both the effective cleaning and the manual tasks. Janitor service, cleaning staff, service personnel - we are always close to our guests and take care of the appearance of your vacation apartment and the day-to-day business.
At MOMENTIC, we specialize in maintaining the quality of your apartment and the service around it and ensuring that it is booked in the best possible way throughout the year.
Maximum occupancy - book your vacation apartment!
We ensure that your premises are never unoccupied for long and increase the visibility of your vacation rental through targeted marketing measures. We also place your apartment on the most important comparison portals, such as Booking or Travanto, to reach the masses.
In the end, it is the interplay of all services relating to the property that determines whether your accommodation is booked.
In addition to appearance, guest reviews are always an important factor influencing the decision to book.
If, for example, your accommodation is rated negatively due to a lack of cleanliness, it is unlikely to be booked. If communication with the guest is not reliable, negative customer reviews can also cast a bad light on your vacation home. This doesn't have to be the case.
If you want to be on the safe side here, use Momentic's all-round service, because then all areas relating to the vacation apartment are reliably looked after and quality is assured. For consistently positive customer reviews and many bookings.
Pricing vacation apartment
We know the current rental prices in the region and determine the best price for you so that you can achieve the highest possible profits at the end of the season. The right price always plays a decisive role for vacation guests. They compare and book the best offer. Momentic finds the right mix here.
Extensive vacation home marketing
Momentic presents your accommodation in the best light so that explorers from all over the world find their way to your home. Our team of designers, photographers and social media experts will put your vacation rental in the right light. We are also happy to help you create a concept, take professional photos and videos of your property and give your rooms that special flair.
100% Guest care - Before, during and after your vacation
Responding to guest inquiries, bookings and guest reviews can take a lot of time. That's why Momentic is there to assist your guests and provide the best possible support - before, during and after their vacation. And you can concentrate on the important things in your everyday life without any worries.
Professionalism and expertise in apartment rental
A good reputation is everything. It is important for you and us that you are perceived as a trustworthy host. When we work together, we ensure the greatest possible success for your vacation rental.
We place great value on trust and provide you with a team of professional experts to help you realize your rental dream. You too can rely on our MOMENTIC quality.
Renting out vacation accommodation profitably - no problem with Momentic at your side
Become a host and live your dream! Whether you decide to set sail on your own or enlist the help of an experienced pilot - if you want to rent out a vacation rental or vacation home, the right measures will ensure success and generate income.
Momentic is your reliable agency for vacation rentals and helps you to market your vacation home. All year round, reliable, authentic!
Feel free to contact us if you would like to know what a collaboration with Momentic could look like. We look forward to hearing from you and would be delighted to assist you with your vacation rental.
Rent a vacation apartment without an agency
Everything is possible. Would you prefer to set off without the support of an agency? No problem! We would like to give you a few more important points to help you on your way.
If you want to offer vacation accommodation, you should consider the following points:
Market research:
- Gain an overview of local demand and competition
- Define price based on season, location and facilities
Target group analysis:
- Determine the target group (families, couples, business travelers, etc.)
- Adapt offers and marketing to these groups
Quality standards:
- Cleanliness and hygiene at the highest level
- Maintenance and servicing of the facility
Comfort and equipment:
- Complete kitchen equipment
- Comfortable beds and plenty of sleeping options
- Entertainment media (TV, WLAN, games)
- Information folder with instructions and tips for the surrounding area
Legal aspects:
- Clarification of the legal framework (registration, taxes)
- Take out suitable insurance (liability, property damage)
- Drawing up a legally compliant rental agreement
Financial planning:
- Calculation of income and expenses
- Reserves for repairs and unforeseen expenses
Marketing:
- Meaningful, high-quality photos & videos
- Attractive, detailed property descriptions
- Presence on relevant online platforms and in social media
- Evaluation management (encouraging evaluations, dealing with criticism)
Booking and guest management:
- Simple booking process and good availability for inquiries
- Clear communication of check-in and check-out processes
- Personal contact and hospitality
Additional services:
- Optional offers such as bike rental, breakfast packages or guided tours
- Child-friendly extras such as high chairs, toys etc.
Emergency planning:
- Procedure in the event of key loss, damage, illness, etc.
- Contact person available at all times for emergencies
Feedback and improvement:
- Obtaining guest feedback to continuously optimize the offer
- Adjustments to offer and service based on feedback
We hope that this little guide will give you a few useful tips to help you realize your apartment rental independently and wish you every success.
If you would like to make use of Momentic's support at a later date, we look forward to hearing from you.
Incidentally, we also offer individual services if you only need one service, for example: The cleaning service, the garden service or a janitor service. Please feel free to contact us.
